About the Role: On-Site Full-Time, Monday-Friday 9am - 5pm

Our company is growing, and we believe that our team is the key to our success! We are looking for a motivated, highly organized, and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate is responsible for providing support to finance and operations functional areas. If you’re a passionate, caring, and motivated professional who is looking to become part of an awesome organization while making a difference in your community, we encourage you to apply today!

About Us:
Vitra Health is a Home Health Care and Adult Day Health organization that specializes in care management of adults and seniors. We rate ourselves solely by the quality of care we provide our clients. We realize that our clients are someone’s parent, grandparent, child, friend, or neighbor – we pride ourselves on never taking this fact for granted.

Benefits and Perks:

Health Insurance
Dental and Vision Benefits
Supplemental Benefits
401K with 4% Company Match
Paid-Time-Off
Supportive Team Structure and Company Culture
Tuition Reimbursements
Upward Career Movement and Growth

Responsibilities:

Monitors and documents client and caregiver status and documenting of care provided.
Monitors and reviews reports related to client status and communicates to management accordingly
Collaborates with care teams to ensure clients’ visits and caregiver care documentation are accurate and updated
Ensure accuracy and completeness of all reports, meeting deadlines consistently.
Collaborate with relevant departments to hold individual to deadlines and ensure accuracy of information.
Maintain a comprehensive tracking system for all deliverables.
Ensuring deadlines are met and progress is communicated effectively.
Collaborate with cross-functional teams to gather information, facilitate communication, and ensure project objectives are met.
Provide general administrative support to the controller and Chief Operating Officer
Handle ad hoc requests and administrative tasks as needed.
Foster a culture of customer service and commitment to quality care.
Serve as a brand ambassador for Vitra, reflecting our vision, mission, and values.
Show a genuine interest and compassion for the communities we serve and commitment to the diversity of our clients and team members.
Performs any other additional duties that may be required by management at any time.
Foster culture of customer service and commitment to quality care
Serve as a brand ambassador for Vitra reflecting our vision, mission, and values.
Show genuine interest and compassion for the communities we serve.
Embrace and champion a culture of diversity, equity, and inclusion.

Qualifications:

Bachelor's degree preferred; High school diploma or GED required.
Proven experience in an administrative role, preferably supporting C-suite executives in the healthcare industry.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and accuracy in all work performed.
Exceptional communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to read and understand contracts.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to adapt to changing priorities and work in a fast-paced environment.
Must be adept at problem-solving.

Physical and Environmental Demands:

• Works in a clean well-lit environment with fluctuating temperatures in close proximity to others.

• Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse.

• Requires lifting and carrying equipment and supplies weighing up to 35 pounds; requires pushing and pulling equipment and supplies weighing up to 35 pounds; requires walking and standing; requires frequent sitting more than 75% of the workday; requires the ability to negotiate stairs; requires visual acuity and manual dexterity to operate equipment.